Barcode Compliance Excuses

 

“Excuses, excuses”

A supplier receives an offset for non-scannable barcode shipping labels. “It’s not our fault” they say, “the company that printed the labels for us is responsible.” “It’s not our fault” the printing company says, “we received bad stock from the printing supply company.” “It’s not our fault” says the supply company, “our stock manufacturer needs to sort this out.”

And so on and so on… somewhere down the line someone is blaming their kindergarten teacher.

In the world of logistics, EDI, and barcode labeling there are countless third party solutions and providers that can assist your company. These are a great way to outsource tasks to a company that specializes in them. The problem is you can’t outsource responsibility.

In our experience, companies will contract with a third party and take an “out of sight, out of mind” approach to ensuring compliance. Few suppliers realize what a big risk this is until the compliance notifications arrive. With offsets ranging from $5 to $12 per carton, the financial risk cannot be understated, and is probably what receives the most focus.

But in the scheme of things – regardless of which third party or material supplier is to “blame” – being on a trading partner’s radar as a problem supplier is a damaging in its own right. Since it is your name on the product, and your reputation. here are some ways to make sure you are taking the right steps to ensuring compliance for your business:

Material Providers

  • Discuss your material needs with your provider. Label stock and other printing materials need to be suited for the supply chain environment.
  • Ask about alternatives. It is really on your company to predict and prevent material issues.
  • What checks does your provider have in place to ensure consistency in materials?
  • What checks do you have in place to ensure consistency in materials?

Supplier Printed EDI integrated labels

  • If label files are being created by a third party and printed by you, have you received thorough instruction on how to print the labels compliantly?
  • What checks do you have in place to ensure print quality? How frequently are labels being verified?

Third Party Printing

  • What checks does the third party have in place to ensure print quality? Were labels printed on their system verified?
  • How prepared is the third party to deal with inevitable printing issues? Do they have spare print heads in stock? Do they reprint labels they know to be bad?

Third Party Logistics

  • What training is in place to ensure correct label placement?
  • What steps are taken to ensure shipments and labels are protected from abrasion and harsh conditions?

Remember – “the buck stops here”. If Bar Code Graphics and our label testing division Identification Labs can offer any assistance, please contact us at test@barcode-us.com, 800-662-0701 x310, and http://barcode.graphics.

 

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  • UPC (GTIN-12)

  • ISBN/Books

  • Medical/UDI

  • Supply Chain

  • Assets/Inventory

  • Coupon

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UPC (GTIN-12)

There are a variety of different types of barcodes. However, the UPC (Universal Product Number) symbol is the most recognized barcode in the United States, since it appears on almost every retail product. The UPC symbol is the barcode representation of the GTIN-12 which consists of twelve numeric characters that uniquely identify a company’s individual product. The GTIN-12 number is part of the family of GS1 global data structures that employ 14 digits and can be encoded into various types of data carriers.

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ISBN/Books

A requirement for selling a book through booksellers, wholesalers, and distributors is the assignment of unique ISBN numbers for each title and for each book to be marked with a Bookland EAN barcode.

The Bookland symbol allows for encodation of ISBNs (the numbers publishers use to identify their products). Since an ISBN is unique to one particular title (or product), the corresponding Bookland EAN symbol is a title-specific marking which is unique for that title. For example, if a title is available in hard cover, soft cover and as an e-book, three unique ISBN Bookland EAN bar codes are required.

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Medical/UDI

The FDA UDI Mandate is part of a comprehensive healthcare traceability initiative to improve patient safety.  The Unique Device Identifier (UDI) requirement is rooted in holding each member of the supply chain responsible for ensuring each medical device is marked with a UDI barcode with data maintained on the FDA’s GUDID universal database.

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Supply Chain

Logistic barcodes such as the GS1-128 Shipping Label are used to track movement of a shipment within a supply chain.  Since suppliers are making shipments to a variety of trading partners it is essential to integrate the relevant standards and current technology.  The use of EDI and 2D barcodes which can encode much more data has transformed many supply chains.

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Assets/Inventory

The first step in designing an asset tracking system is to determine whether you are working with assets or inventory.  Assets are any items a company uses internally such as tools, equipment, furniture etc.  Inventory are items which are sold, distributed or used by a company.  The distinction between Assets and Inventory is essential in regards to how the items will be marked, scanned and stored.

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Coupon

The successful integration of GS1 DataBar Coupons has dramatically improved many promotions.  The interhent features including; value codes and automatic expiration date checking for retailers, has enabled more efficient redemption, much better security and better metrics to measure the performance of a campaign.

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